What is Scheduling Software?

What is Scheduling Software?

Scheduling Software is a management platform that allows administrators to schedule and manage hourly workers. It provides businesses with an automated process to create rosters and schedules to manage labour costs, boost productivity, and bolster workforce satisfaction, which will ensure consistent results.

The core function of scheduling software is automated notifications to alert team members to shift changes and new schedules. It can also auto-assign signs, facilitate timecard creation, offer clocking in and out features, and handle the importation of payroll files.

Any administrator knows how time-consuming it can be to create a roster that keeps everyone happy while catering to everyone’s shift requirements. It doesn’t matter whether it’s the smallest company or a large corporation, it takes time and resources to handle the human error and confusion that often comes with scheduling issues.

The Functions

Scheduling software provides a variety of functions. You can opt for static scheduling, which is ideal for companies that operate around fixed shifts like the hospitality industry. Or you can choose dynamic scheduling if the shifts often change. This is suitable for tradies, home care contractors, and other workers who move from location to location.

The software will provide a schedule overview so you have a clear view of scheduling gaps. It also provides you with a view of workloads, efficiency, and productivity levels. In addition to auto-assigning shifts, real-time communication, and shift swapping, scheduling software provides templates, worker profiles to handle all employee data, resource forecasting, reporting, analytics, and many integrate with your other systems, such as payroll and accounting.

The Benefits

There are a variety of processes involved in operating a business, which can be energy-sapping and time-consuming. These processes often result in an imbalance in your schedules that result in higher wage spending or staffing in the wrong places. A spreadsheet might seem like a suitable solution, but it is another time-consuming exercise. Scheduling software helps business owners ensure the right people are in the right place at the right time, which keeps labour costs within budget and increases productivity. The benefits stretch far beyond the obvious.

Production Scheduling for PCB Assembly | Siemens Software


Scheduling changes are inevitable, which is why having a buffer is necessary. If an employee can’t work their shift, they can use an app to find a replacement as soon as the schedule goes live. A manager can approve the change manually or automate the process. It can also reduce the risk of no-shows and puts responsibility in the employee’s hands to find a suitable replacement to cover their shift. Emergencies arise all the time and if it’s the day of a shift, it can throw your schedule into chaos. Instead, your team member can check who is available to take their shift last minute. This is also a helpful tool if there’s a swing in demand and you suddenly need more staff to handle a rush.


Scheduling software provides you with an avenue to maintain communication with the team. There are group notifications to alert teams to shift changes, new schedules, or assigned duties. It’s also a simpler way for a manager to find the right employee to fill in if a situation arises.


Compliance can be time-consuming, but it doesn’t need to be if you use scheduling software. The software will store everything you need, alter you to credential expirations, and keep you compliant.

Final Thoughts

Scheduling software is a reliable, cost-efficient solution for any business. Once you identify your scheduling software needs, you can choose the right software solution for your business.

Related Posts