Mistakes To Avoid While Organizing An Event

Mistakes To Avoid While Organizing An Event

There are many reasons why people organize events. It might be to promote a product or service, to raise funds for a cause, or just because they want to share their knowledge with others. Whatever the reason, you need to plan and professionally organize an event so that it is successful and people enjoy attending it. In this article, I will share some common mistakes people make when organizing an event.

Poor Venue Selection

While you may not have the final say on where your event is held, it’s still important to research what venue will work best for your needs. A good location will be easy to get to, set up in, and accommodate your audience size. It should have the facilities needed for whatever type of event you’re hosting, too – if it isn’t equipped with enough chairs or tables, then people won’t be able to sit comfortably.

No Plan B

Having a Plan B is important because you never know when something could go wrong. For example, if you’re organizing an event, your venue might cancel on you at the last minute due to unforeseen circumstances. It’s always good to have a fallback plan in case things don’t go as planned or something unexpected happens. Your Plan B should be sound and provide an alternative that will still allow for the success of your event.

Wasting Time On Details That Don’t Matter

Getting caught up in the details is easy, especially when organizing your event. Details that don’t matter include:

  • The color of the backdrop.
  • The name of the event.
  • The logo and its design/layout.
  • Name tags and programs—leave these to the printer or organizer of your choice.
  • Food options—there is no wrong answer here; just choose what you’re most comfortable with. You can even hire an outside caterer if that makes things easier on you and your budget.

Forgetting About Using Audience Interactivity Tools

When planning an event, it’s easy to get lost in the details of your presentation and forget about the audience. But don’t make that mistake—you can use audience interactivity tools to engage your attendees, collect data and feedback, and help them remember your event later.

Here are ways you can use audience interactivity tools:

How to Plan an Event: 10 Step Event Planning Guide | Guidebook

  • Collecting data via polls or surveys
  • Asking questions during presentations or speeches
  • Using audience response software to engage your attendees, collect data and feedback, and help them remember your event later.

Lack Of Marketing And Promotion

You should use social media, email, and video marketing to get the word out about your event. You can also use print marketing, such as posters and brochures. Consider using promotions, contests, or giveaways if you’re having a big event like a conference or seminar.

Poor Scheduling And Planning

Planning is an ongoing process that takes time. You need to make sure you’ve got everything in place before your event, so it runs as smoothly as possible, and so you can ensure your guests have a good time. This means ensuring you have the right venue, date, and time of day for their purpose and having everything else they might need.


I hope this article was helpful to you and that it helped you avoid some of the common mistakes made during event planning. Please contact Votemo to get the required professional help if you have any questions or comments.

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